Data protection
Name and contact of the responsible person according to article 4 paragraph 7 GDPR
Universitätsmedizin Greifswald
Körperschaft des öffentlichen Rechts
Fleischmannstraße 8
17475 Greifswald
Telefon: 03834 86-0
E-Mail: info-unimedizin{at}med.uni-greifswald.de
represented by the board of directors.
Data Protection Officer
Prof. Ulf Glende
Konzerndatenschutzbeauftragter der UMG
Walther-Rathenau-Straße 49
17475 Greifswald
Telefon: 03834 86-5124
E-Mail: datenschutz-umg{at}med.uni-greifswald.de
Protection of your personal data
We consider it our primary responsibility to protect the confidentiality of the personal information you provide and to protect it from unauthorized access. That’s why we use the utmost care and state-of-the-art security standards to ensure maximum protection of your personal information.
As a public company, we are subject to the provisions of the European Data Protection Regulation (GDPR) and the regulations of the Federal Data Protection Act (BDSG), as well as the Data Protection Act-Mecklenburg-Vorpommern (DSG-MV). We have taken technical and organizational measures to ensure that the data protection rules are respected both by us and by our external service providers.
Definitions
Legislation requires that personal data be processed lawfully, in good faith and in a manner that is reasonable for the data subject (“lawfulness, fairness, transparency”). To ensure this, we inform you about the individual legal definitions that are also used in this privacy statement:
1. Personal data
“Personal data” means any information relating to an identified or identifiable natural person (hereinafter the “data subject”); a natural person is regarded as identifiable, which can be identified directly or indirectly, in particular by association with an identifier such as a name, an identification number, location data, an online identifier or one or more special features, the expression of the physical, physiological, genetic, mental, economic, cultural or social identity of this natural person.
2. Processing
“Processing” means anyone, with or without the help of automated procedures, performed procedures or any such series of operations related to personal data such as collection, organization, ordering, storage, adaptation or modification, reading, querying the use, disclosure by transmission, dissemination or any other form of deployment such as matching, linking, restricting, cancellation, destruction.
3. Restriction of processing
“Restriction of processing” is flagging of personal data stored with the aim of limiting its future processing.
4. Profiling
“Profiling” means any kind of automated processing of personal data which consists in using that personal data to evaluate certain personal aspects relating to a natural person, in particular aspects relating to job performance, economic situation, health, to analyze or predict personal preferences, interests, reliability, behavior, location or change of location of that natural person.
5. Pseudonymization
“Pseudonymisation” means the processing of personal data in such a way that the personal data can no longer be assigned to a specific data subject without additional information being provided, provided that such additional information is kept separate and subject to technical and organizational measures to ensure that the personal data cannot be assigned to an identified or identifiable natural person.
6. File system
“File system” means any structured collection of personal data accessible by specific criteria, whether that collection is centralized, decentralized or organized according to functional or geographical considerations.
7. Controller
“Controller” means a natural or legal person, public authority, body or body that alone or jointly with others decides on the purposes and means of processing personal data; where the purposes and means of such processing are determined by EU law or the law of its member states the specific criteria for the controller’s appointment may be provided for under EU law or national law.
8. Processor
“Processor” means a natural or legal person, public authority, body or body that processes personal data on behalf of the controller.
9. Recipient
“Recipient” means a natural or legal person, public authority, agency or other entity to whom personal data are disclosed, whether or not it is a third party. However, authorities which may receive personal data under EUlaw or national law in connection with a particular mission are not considered to be recipients; the processing of such data by the said authorities shall be in accordance with the applicable data protection rules in accordance with the purposes of the processing.
10. Third Party
“Third party” means a natural or legal person, public authority, body or body other than the data subject, the controller, the processor and the persons authorized under the direct responsibility of the controller or processor to process the personal data.
11. Consent
A “consent” of the data subject is any expression of will given voluntarily in a specific, unequivocal and unambiguous manner in the form of a statement or other unambiguous confirmatory act that the data subject agrees with the processing of its personal data.
Information about the collection of personal data
(1) Below we inform about the collection of personal data when using our website. Personal data includes for example name, address, e-mail addresses, user behavior.
(2) When contacting us by e-mail, the information you provide (your e-mail address, your name and your telephone number, if applicable) will be stored to answer your questions. We delete the data after the storage is no longer required, or the processing is restricted, if legal storage obligations exist.
Collection of personal data when visiting our website
In the case of merely informative use of the website, for example if you do not register or otherwise provide us with information, we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data which is technically necessary for us to ensure its stability and security (legal basis is Art. 6 (1) sentence 1 lit. GDPR):
• IP address
• Date and time of the request
• Time zone difference to Greenwich Mean Time (GMT)
• Content of the request (concrete page)
• Access Status / HTTP status code
• Transferred amount of data
• HTTP referer link
• User Agent
• Language and version of the browser software.
Use of cookies
(1) In addition to the aforementioned data, cookies are stored on your computer when using our website. Cookies are small text files that are stored on your hard drive, assigned to the browser you are using, and that provide certain information to the body that sets the cookie. Cookies cannot run programs or transmit viruses to your computer. They serve to make our Internet presence more user-friendly and effective overall.
(2) This website uses the following types of cookies, the scope and operation of which are explained below:
• Transient cookies (please refer to a)
• Persistent cookies (please refer to b)
a. Transient cookies are automatically deleted when you close the browser. These include in particular the session cookies. These store a so-called session ID, with which various requests from your browser can be assigned to the common session. This will allow your computer to be recognized when you return to our website. The session cookies are deleted when you log out or close the browser.
b. Persistent cookies are automatically deleted after a specified period, which may differ depending on the cookie. You can delete the cookies in the security settings of your browser at any time.
c. You can configure your browser setting according to your wishes and decline the acceptance of third-party cookies or all cookies. So called “Third Party Cookies” are cookies that have been set by a third party, therefore not by the actual website you are currently located on. Please note that disabling cookies may not enable you to use all features of this website.
More features and offers of our website
We use to process your data in part by external service providers. These providers have been carefully selected and commissioned by us, are bound by our instructions and are regularly inspected.
Children
Our offer is intended for adults. Persons under the age of 18 should not submit any personal data without the consent of their parents or guardians.
Personal Rights
(1) Withdrawal of consent
If the processing of the personal data is based on a given consent, you have the right to revoke the consent at any time. The withdrawal of consent does not affect the legality of the processing carried out on the basis of the consent until the revocation.
To exercise your right of withdrawal, you can always contact us.
(2) Right to confirmation
You have the right to ask the person in charge to confirm that we are processing personal data concerning you. You can request confirmation at any time using the contact details above.
(3) Right to information
If personal data is processed, you can request information about this personal data and the following information at any time:
a. the processing purposes;
b. the categories of personal data being processed;
c. the recipients or categories of recipients to whom the personal data have been disclosed or are still being disclosed, in particular to recipients in third countries or to international organizations;
d. if possible, the planned duration for which the personal data are stored or, if this is not possible, the criteria for determining that duration;
e. the existence of a right to rectification or erasure your personal data or to a restriction of processing by the controller or a right to object to such processing;
f. the existence of a right of appeal to a supervisory authority
g. if the personal data are not collected from the data subject, all available information on the source of the data;
h. the existence of automated decision-making, including profiling, in accordance with Article 22 (1) and (4) GDPR and, at least in these cases, meaningful information about the logic involved and the scope and intended impact of such processing on the data subject.
If personal data are transmitted to a third country or to an international organization, you have the right to receive the appropriate guarantees under Article 46 GDPR in connection with to be informed of the transmission. We provide a copy of the personal data that is the subject of the processing. For any additional copies you request of a person, we may charge a reasonable fee based on the administrative costs. If the application is submitted electronically, the information must be provided in a standard electronic format, unless otherwise stated. The right to receive a copy under paragraph 3 shall not affect the rights and freedom of others.
(4) Right to rectification
You have the right to demand immediate correction of incorrect personal data. Taking into account the purposes of processing, you have the right to request the completion of incomplete personal data by means of a supplementary statement or appendix.
(5) Right to cancellation (“right to be forgotten”)
You have the right to request that your personal data be deleted immediately and we are obliged to delete personal data immediately if one of the following applies:
a. The personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
b. A withdrawal of consent on which the processing was based, in accordance with Article 6 (1) (a) or Article 9 (2) (a) GDPR, and lacks any other legal basis for the processing.
c. In accordance with Article 21 (1) of the GDPR, you object to the processing and there are no legitimate grounds for processing, or you object to the processing in accordance wit Article 21 (2) GDPR.
d. The personal data were processed unlawfully.
e. The erasure of personal data is necessary to fulfill a legal obligation under EU law or national law to which the controller is subject.
f. The personal data were collected in relation to service providers pursuant to Article 8 (1) of the GDPR.
If the controller has made the personal data publicly available and is required to erase it in accordance with paragraph 1, he shall take appropriate measures, including technical ones, to inform anybody who process the personal data that an affected person has requested to delete all links to such personal data or copies or replications of such personal data.
The right to cancel (“right to be forgotten”) does not exist if the processing is required:
• to exercise the right to freedom of expression and information;
• to fulfill a legal obligation which requires processing under EU law or of the Member States to which the controller is subject or for the performance of a task of public interest or in the exercise of official authority delegated to the controller;
• for reasons of public interest in the field of public health pursuant to Article 9 (2) (h) and (i) and Article 9 (3) GDPR;
• for archival purposes of public interest, for scientific or historical research purposes or for statistical purposes pursuant to Article 89 (1) of the GDPR, in so far as the Paragraph 1, is likely to render impossible or seriously affect the achievement of the objectives of that processing, or
• to assert, exercise or defend legal claims.
(6) Right to restriction of processing
You have the right to request that we restrict the processing of your personal data if any of the following conditions apply:
a. the accuracy of the personal data is disputed by you for a period allowing the controller to verify the accuracy of the personal data;
b. the processing is unlawful and you refuse to delete the personal data and instead request the restriction of the use of the personal data;
c. the controller no longer needs the personal data for the purposes of the processing, but the data subject requires them to assert, exercise or defend legal claims; or
d. you have filed an objection to the processing pursuant to Article 21 (1) of the GDPR, and as long as it is not decided whether the reasons for processing prevail over your objection the personal data can be restricted from processing .
If the processing has been restricted in accordance with the above-mentioned conditions, these personal data will only be stored with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or for reasons important public interest of the Union or of a Member State.
In order to exercise the right to limit processing, you may contact us at any time using the contact details provided above.
(7) Right to data portability
You have the right to receive the personal data you provided to us in a structured, common and machine-readable format, and you have the right to transfer that information to another person without hindrance by the controller provided that:
a. the processing is based on a consent in accordance with Article 6 (1) (a) or Article 9 (2) (a) or a contract pursuant to Article 6 (1) (b) GDPR; and
b. the processing is done using automated procedures.
When exercising the right to data transfer in accordance with paragraph 1, you have the right that the personal data are transmitted directly from one controller to another, as far as technically feasible. The exercise of the right to data transfer is without prejudice to the right of cancellation (the right to be forgotten). This right does not apply to processing necessary for the performance of a task in the public interest or in the exercise of official authority delegated to the controller.
(8) Right to object
You have the right, for reasons of your own particular situation, to object at any time to the processing of personal data relating to you pursuant to Article 6 (1) (e) or (f) of the GDPR; this also applies to profiling based on these provisions. The controller will no longer process the personal data unless he/she can demonstrate compelling legitimate grounds for processing, which are the basis for the processing such as the interests, rights and freedom of the data subject predominate, or the processing serves the assertion, exercise or defense of legal claims.
If personal data is processed in order to operate direct mail, you have the right to object at any time to the processing of personal data for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct mail. If you object to the processing for direct marketing purposes, the personal data will no longer be processed for these purposes.
Regarding the use of social media, regardless of Directive 2002/58 / EC, you can exercise your right to object through automated procedures that use technical specifications.
You have the right, for reasons of your own particular situation, to object to the processing of personal data concerning you for scientific or historical research purposes or for statistical purposes under Article 89 (1), except when: the processing is necessary to fulfill a public interest task.
The right of objection can be exercised at any time by contacting the respective person responsible.
(9) Automated individual decision-making, including profiling
You have the right not to be subjected to a decision based solely on automated processing – including profiling – that will have legal effect or affect you in a similar manner. This does not apply if the decision:
a. necessary for the conclusion or performance of a contract you and the controller,
b. is permitted by EU or Member State legislation to which the controller is subject, and where such legislation contains appropriate measures to safeguard your rights, freedom and legitimate interests, or
c. with your expressed consent.
The controller shall take reasonable steps to safeguard your rights and freedom and legitimate interests, including at a minimum the right to intervene to allow expression of his or her own position and to challenge the decision.
This right can be exercised at any time by addressing the respective person responsible.
(10) Right to complain to an independent supervisory authority
Furthermore, without prejudice to any other administrative or judicial remedy, you have the right to file a complaint with a supervisory authority, in particular in the member state of your residence, place of work or place of alleged infringement, if you feel that the processing of your personal data breaches this regulation.
(11) Right to effective judicial remedy
Without prejudice to an available administrative or extrajudicial remedy, including the right to complain to a supervisory authority under Article 77 of the GDPR, you have the right to an effective judicial remedy if you feel that the processing of your personal data breaches this regulation.
Use of Google Analytics and Google Tag Manager
(1) This website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google Analytics uses so-called “cookies”, text files that are stored on your computer and that allow an analysis of your use of the website. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. However, your IP address will be shortened beforehand by Google within the Member States of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be sent to a Google server in the US and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide other services related to website usage and internet usage to the website operator.
(2) The IP address transmitted by Google Analytics as part of Google Analytics will not be merged with other data provided by Google.
(3) You can prevent the storage of cookies by setting your browser software accordingly; however, please note that if you do this, you may not be able to use all the features of this website to the fullest extent possible. You may also prevent the collection by Google of the data generated by the cookie and related to your use of the website (including your IP address) as well as the processing of this data by Google by using the browser plug-in available under the following link (download and install): http://tools.google.com/dlpage/gaoptout?hl=en.
(4) This website uses Google Analytics with the extension “_anonymizeIp ()”. As a result, IP addresses are processed shortened and cannot be related back to you. Insofar as the data collected about you is assigned a personal reference, it will be immediately excluded and the personal data will be deleted immediately.
(5) We use Google Analytics to analyze and regularly improve the use of our website. With the statistics we can improve our offer and make it more interesting for you as a user. For the exceptional cases in which personal data is transferred to the US, Google has submitted to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework. The legal basis for the use of Google Analytics is Art. 6 para. 1 sentence 1 lit. f GDPR.
(6) Third-party information: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001.
Terms of Use: http://www.google.com/analytics/terms/en.html,
Privacy Policy: http://www.google.com/intl/en/analytics/learn/privacy.html,
Data Protection Policy: http://www.google.com/intl/en/policies/privacy.
Google webfonts
This page uses so-called web fonts to represent the font. These are provided by Google (http://www.google.com/webfonts/). To do this, when you visit our page, your browser loads the required web font into your browser cache. This is necessary so that your browser can display a visually improved presentation of our texts. If your browser does not support this feature, a default font will be used by your computer for viewing. For more information about Google Webfonts, visit https://developers.google.com/fonts/faq?hl=en-US&csw=1
For general information about privacy at Google, visit http://www.google.com/intl/en-US/policies/privacy/
For the exceptional cases in which Personal Information is transferred to the US, Google has submitted to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework. The legal basis for the use of Google Fonts is Art. 6 para. 1 lit. f GDPR.
Integration of Google Maps
(1) On this website we use the offer of Google Maps. This allows us to show you interactive maps directly in the website and allow you to conveniently use the map feature.
(2) By visiting the website, Google receives the information that you have accessed the corresponding subpage of our website. In addition, the data mentioned under Information about the collection of personal data of this declaration will be transmitted. This is done regardless of whether Google provides a user account that you are logged in to, or if there is no user account. When you’re logged in to Google, your data will be assigned directly to your account. If you do not wish to be associated with your profile on Google, you must log out before activating the button. Google stores your data as usage profiles and uses them for purposes of advertising, market research and / or tailor-made website design. Such an evaluation is done in particular (even for users who are not logged in) to provide appropriate advertising and to inform other users of the social network about their activities on our website. You have a right of objection to the formation of these user profiles, which you have to address to Google.
(3) Further information on the purpose and scope of the data collection and its processing by the plug-in provider can be found in the provider’s privacy policy. You can also find more information about your rights and privacy settings here: http://www.google.com/intl/en/policies/privacy. Google also processes your personal information in the United States and has submitted to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework
Integration of OpenStreetMap
(1) On this website we use the OpenStreetMap offer offered by the OpenStreetMap Foundation (OSMF) based on the Open Data Commons Open Database License (ODbL). This allows us to show you interactive maps directly in the website and allow you to conveniently use the map feature.
(2) To the best of our knowledge, OpenStreetMap data is used solely for the purpose of displaying the map features.
(3) Further information can be found in the privacy statements of the provider. There you will also find more information about your rights and settings options for protecting your privacy: https://wiki.osmfoundation.org/wiki/Privacy_Policy
Integration of Twitter
(1) This website includes information from Twitter, Inc. Content such as images, videos, or text and buttons are implemented that allow users to share content of EUthyroid within Twitter.
(2) If the users are members of the platform Twitter, Twitter can assign contents and functions to the profiles of the users there. We have no access to these cookies set by Twitter. Twitter is certified under the Privacy Shield Agreement, which provides a guarantee to comply with European privacy legislation https://www.privacyshield.gov/participant?id=a2zt0000000TORzAAO&
(3) You may also prevent the collection of the data generated by the cookie and related to your use of the website (including your IP address) to Twitter and the processing of this data by Twitter by selecting the opt-out function: https://twitter.com/personalization
(4) Third Party Information: Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, United States
Terms of Use: https://twitter.com/en/tos
Privacy Policy: https://twitter.com/privacy
Processors
For the realization of this website we use external service providers. We work together with the following service providers:
• biolution GmbH
Change of our privacy policy
We reserve the right to change our security and privacy practices as required by technical improvements. In these cases, we will also adjust our privacy policy accordingly. Please note the current version of our privacy policy.
External Links
If you use external links offered within the framework of our website, this data protection policy does not extend to these links. Insofar as we offer links, we affirm that at the time of the link setting no violations of the applicable law on the linked websites were identified. However, we have no influence on the compliance of other providers with privacy and security regulations. Therefore, please read the privacy statements provided on the other websites.
Questions, suggestions, complaints
If you have any questions about our privacy policy or the processing of your personal data, you can contact our external data protection officer Prof. Ulf Glende by sending an e-mail to datenschutz-umg{at}uni-greifswald.de . He is also the contact person for requests for information, suggestions or complaints.
Version: May 2018, UMG